All You Need to Know About Office Safety and Security: Part 2
Offices, particularly modern offices, have seemingly calm working environments. This could explain why most managers and workers assume there are no hazards in the workplace. The first step to defuse the threat is by notifying your workforce about the available hazards and educating them on how to effectively address the hazards. This includes training them on the hierarchy of control and how to apply each control for different hazards. The second part of this topic contains crucial information on how you can efficiently deal with internal or self-created hazards to keep your office safe and secure. Please read on.
In every office, sufficient lighting is very crucial, especially now more than ever due to the several hours employees stare at monitors. Ensure the office spaces are properly lit when employees are working in these areas. Proper lighting good practices include changing bulbs and eliminating glare – reflective surfaces on office walls, window coverings, or furnishings. You’ll need proper access equipment such as safety ladders to efficiently fix the bulbs and other lighting requirements.
The clattering and clinking of printers, copiers, and other office equipment can damage your hearing if they are loud enough. To prevent such a hazard from causing harm to your workforce, consider installing carpeting or soundproof dividers or moving the equipment to a safe distance. However, you’ll need to be aware of the problem and its impact before attempting to fix it.
If the system intake of your workforce is located close to the loading or parking area where there’s a lot of carbon monoxide released by the vehicles, you may notice some of your employees suffering from nausea, dizziness, or headaches. Some office equipment also emits fumes that could have similar symptoms to those mentioned above. To address these hazards, ensure to move vents, relocate equipment, or add filters to enhance the efficient circulation of fresh air throughout the office at all times.
Physically fitting an employee to a workspace is one of the major workplace safety concerns that every employer should emphasise. Managers should ensure proper ergonomics by educating the workforce on its importance, related consequences, and how to comply with the recommended ergonomic good practices. Moving a chair or table even a few inches could have a huge effect on the comfort and health of a worker.
Simple mistakes such as forgetting to close a file drawer, leaving cables, cords, or boxes on staircases and other walking paths could easily cause trips and falls which could result in injuries. Electrical equipment and devices are also a common hazard. Employees could stick their fingers into high voltage circuits, lift equipment by the cord, or staple power cables to the wall. These actions could result in electric shocks which could injure the employees, or worse, kill them. Ensure to educate your workforce on proper practices to observe around the workplace and, particularly, around electrical devices and cords.
Lifting and moving office equipment and stationery can be very dangerous if not done properly. Your workers should be trained in the proper ways to lift different materials and devices and, indeed, to not lift. For instance, the employees should not lift the loads if the weight is too great for them or if the condition of the load is not favourable.