All You Need to Know About Office Safety and Security: Part 1

All You Need to Know About Office Safety and Security: Part 1

03rd February 2021

Most people often assume offices to be one of the safest and serene working environments. This is probably because most office environments lack the pounding, twisting, crushing, and cutting machinery often found in industrial places. However, they are stiff rife with risks both from the inside and outside the facility that could result in injuries and damage to property. For instance, if you’ve installed rooftop equipment such as HVAC systems, you’ll need to provide proper access to the equipment such as installing a plant platform to safely access the equipment for inspection and repairs. The first part of this topic clearly explains some of the safety precautions that employers need to consider to address and prevent exterior safety hazards and security threats. Please read on.

  1. Entrance Area Safety

What measures have you put in place to ensure the safety of your entrance area? These areas should be manned at all times. Ensure all locks, windows, doors, and all visitors (including the service personnel visiting for contract cleaning or repairs) are frequently checked for proper operation. You should encourage the use of badges or other photo ID systems and ensure your entry code systems are checked frequently. Some workers tend to prop doors open with some wood or a chair, especially during break times to avoid being locked outside. You need to set strict rules against such behaviour and punish those caught accordingly.

  1. Equipment Security

You need to keep an inventory of all your critical equipment, software, and hardware. Electronic devices can be easier to conceal and remove, especially those that shrink in size. Keeping an inventory makes it easier to keep track of your equipment and can also be useful should your insurance carrier need to process any claims if anything were to go missing. You can take photos of important items in your office. Ensure to install secure places like lockable closets and drawers for keeping valuables and other personal property.

  1. Suspicious Activities

Every business needs to have efficient programs where employees can report any suspicious persons or activities in the workplace. The workers should also avoid opening suspicious packages at all costs. Instead, they should report them to their supervisors or team leaders for proper search and disposal.

  1. Parking Lot Security

Crime flourishes mostly in the dark, and parking lots are one of the darkest places of a business, especially if there’s no efficient lighting. To enhance the safety in these areas, access to parking lots should be limited to controlled points and proper lighting should be installed. Ensure to keep your entire workplace lit, inside and out, even during non-working hours since light can be a crime deterrent. Businesses should also encourage the use of a “buddy system” when workers are walking to and from their cars.

  1. Information Safety

Apart from keeping your workforce safe, you’ll need to protect the vital information of your business. Cyberattacks have increased over the past few years and company information is subject to computer hacking if the business lacks effective and updated security software. You need to use one of the latest security software from a trusted provider, frequently updated and backed up regularly. All paper documents containing critical information should be shredded immediately if you're no longer in need of.